SUMMARY:
The Accounts Payable Specialist is responsible for analyzing all accounts payable documents for accuracy, investigating questionable data and taking corrective action when necessary. This position requires great initiative and judgment to make sure all invoices and coding are accurate and have been properly documented and approved prior to payment.
RESPONSIBILITIES:
- Review all invoices and process weekly check runs
- Match invoices with purchase orders, requisitions and evidence of receipt of goods or services
- Prioritize invoices according to cash discount potential and payment terms
- Reconcile expense reports and process credit card statements
- Reconcile vendor statements, research and correct discrepancies and answers vendors’ inquiries
- Maintain 1099 records and file annual returns
- Research and resolve Vendor Service Returns and Purchase Price Variance discrepancies
- Assist in month end closing as needed
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Assist with other projects as needed
KNOWLEDGE SKILLS AND ABILITIES:
- Ability to read and interpret general business forms and government documents
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division
- Ability to communicate effectively verbally and in writing
- Ability to interact with employees and vendors in a professional manner
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
- Must be well organized, detail oriented, and reliable
- Possess strong organizational and time management skills and a professional attitude
- Basic knowledge of (GAAP) General Accepted Accounting Principles
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Intermediate Excel skills
QUALIFICATIONS (Education and experience)
- 1+ years of Accounts Payable experience
- A degree in Accounting or related field preferred
- Experience dealing with manufacturing and inventory a plus
- Experience with ERP systems
ESSENTIAL FUNCTIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work requires some physical strain such as occasional periods of standing and walking in production facility. Other physical demands include climbing, crouching, and reaching. Regularly required to sit and work at a computer for long periods of time, stand, bend, reach and move about the facility. Occasionally required to lift up to 25 lbs. Successful performance requires specific vision abilities that include close vision, with or without the aid of contact lenses or eyeglasses.
There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate. Noise level, CRT exposure, frequent phone calls, and stress level are equivalent to dealing with the public, employees, and management and resolving organizational quality problems. When working in the warehouse noise levels may be moderate to high and temperatures may be noticeably warmer or cooler than the rest of the facility. Occasional exposure to shop elements such as noise, dust, odors and fumes may be experienced.
